Logistics Assistant
Reporting to:
Deputy Head Logistics, Safety & Security
Key Responsibilities:
1. Inventory
- Assist and support officer and senior officer in maintain an updated inventory at all times which gives accurate information on stocks held in storage.
- Assist to carry out regular stock checks to ensure all items/ equipment’s are accounted for as per inventory.
- Work with officer and senior officer to ensure all expired items removed from the shelves the before expiry date for disposal action.
- Ensure all the items kept at the shelves are properly designated, proper labeled and easy to retrieve when required.
2. Warehouse
- Ensure all items selected for issue are packed correctly and delivered timely to the respective destinations.
- Be present at the warehouse(s) for loading and unloading at any time.
- Part of the team to ensure all Emergency Medical Team (EMT) equipment’s and stores are stored properly in the designated warehouse(s).
- Assist to ensure that EMT are well maintained and record all the EMT movements, do the test run on all medical and non-medical equipment on a quarterly basis.
- Ensure tents and equipment returned to warehouse after use are cleaned, dried well and properly repacked before being put back in storage.
- Assist for managing the warehouse housekeeping to provide a clean and safe environment for warehouse operation.
- To ensure items received are in good working condition, free from defects and good for use in terms of expiration dates, etc.
- Assist the team member to do the regular stock count for all assets and equipment at warehouse.
3. Logistics Office
- Assist to Prepare Purchase Requisition Form (PRF) for quotations that have been verified/ agreed to by the approving authority regarding the logistics office matters.
- Ensure proper and timely liaison with Procurement Department for the order and delivery timeline.
- Ensure that all correspondences relating to logistical activities are filed properly, filing and kept in a safe location.
- Ensure all the documents, invoice, packing list and/or donation letters are proper filed, labelled and kept at the designated locations for future reference.
- Whenever needed, to act as field logistician, support team, driver for assessment for programmed and relief teams.
- Any other work directed by the Deputy Head related to MERCY Malaysia.
Others:
- Fleet management – Ensure insurance and road-tax, summons, vehicles maintenance, Vehicle Service Record, Travel Request Form (TRF), Movement Log Sheet, fuel, Touch-n-Go are all maintained, updated, kept and reported on a monthly basis.
- Undertake any other duties of compatible natures as may be required from time to time directed by the Deputy Head related to MERCY Malaysia.
